Accounting Assistant AP

Position Summary:

An employee in this part-time position assists the Accountant to prepare, organize and manage Savage’s finances and bookkeeping to ensure the Company’s financial health. This involves processing and reconciling a wide variety of accounting documents such as accounts payable invoices, job cost entries and credit card transactions; review and coding of overhead costs; compilation and review of financial information for accuracy; and maintenance of financial records.

Work in this position is performed by applying knowledge of bookkeeping and accounting principles and using automated accounting systems and/or spreadsheets.


  • Processes documents such as vendor AP invoices and statements, expense reports, credit card receipts and statements, and responds to e-mail notifications for services
  • Assists in verifying job costs are applied to client jobs and are billed
  • Assists in entry, updates, and retrieval of accounting data from automated systems
  • Assists in posting financial data to appropriate GL accounts in an automated accounting system, according to instructions
  • Reviews online transactions for changes and accuracy and corrects errors
  • Assists with monthly budget reporting
  • Retrieves system reports
  • Assists in managing tracking and recording of overhead costs to remain within budgeted amounts
  • Files records and reports (paper and electronic)
  • Performs related work as assigned
  • Provides backup for Receptionist/Office Administrator (5-7 hours per week)

Required Skills

  • Knowledge of general record keeping and filing systems
  • Knowledge of accounting and bookkeeping terminology and practices
  • Ability to understand and apply current accounting guidelines, system updates, revisions, and policy changes
  • Ability to reconcile and/or balance financial transactions and accounts
  • Ability to compare data from a variety of sources for accuracy and completeness
  • Ability to prioritize work in order to meet schedules and deadlines of administrative team
  • Ability to assist others in solving work problems
  • Reception skills: greeting guests, providing hospitality, answering phones, forwarding calls, taking messages


  • Associate’s degree required
  • 3-5 years bookkeeping experience required
  • Reception/office management experience a plus

Hardware / Software Skills:

  • Operates standard office equipment: Macintosh/Apple Computer, 10-key
  • Knowledge of spreadsheets and database software; Microsoft Excel required
  • Knowledge of automated accounting systems; Workamajig® experience ideal but not required
  • Clients & Profits® experience is a plus

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